Request for Qualifications (RFQ)
City of San Jose Public Art Program: Environmental Artist (FOG Project)
Community Action for Exploration & Change Wastewater System
SUBMITTAL DEADLINE- Thursday, August 15th, 11:00 p.m. Pacific Daylight Time
This is an online application process only and the deadline cannot be extended
The City of San Jose Public Art Program is seeking an experienced artist, or artist-led team, to collaborate with the City’s Environmental Services Department and Department of Transportation to develop a community engagement protocol and pilot artwork for education and awareness around the residential waste water system. Specifically the focus of this project is proper management of Fats, Oils, & Grease (FOG) supporting the health of the City’s waste water system infrastructure. The selected artist/team will work collaboratively with City staff to explore community awareness of the issue, and develop an outreach pilot program to encourage responsible FOG management in the home, and build overall consciousness of the importance of this vital infrastructure.
Due to the intensive community engagement required of this project, this opportunity is open to individual artists, or artist-led teams, working or living in the San Francisco Bay Area (see geographic boundaries below). If submitting as a team, a professional artist with public art/community engagement experience must be the lead team member. All applicants must have all necessary documentation and permits to work in the United States at the time of submittal of qualifications.
The mission of the City of San Jose Environmental Services Department (ESD) is to “work with our community to conserve resources and safeguard the environment for future generations.” Through the ESD, San Jose strives to become an environmentally and economically sustainable city – designed, constructed and operated to minimize waste and efficiently use its natural resources. The City’s Department of Transportation (DoT) is responsible for maintenance of the sanitary sewer system and are therefore first responders to issues related to the system.
The City of San Jose Public Art Program (SJPA) seeks to build community identity by initiating artworks and exhibitions that enhance the civic landscape. Public art strives to reflect the City’s diversity, historic richness, and envision its present and future. Through this partnership between SJPA, ESD and DoT, public art will have the unique opportunity to investigate, motivate and support our community’s relationship to their infrastructure.
When people put any amount of any type of fat, oil or grease down a household drain, they contribute to a variety of sewer problems, including:
Smelly, dirty sewer backups and overflows that can cause health hazards, damage homes and the environment
Sewer overflows that can pollute local waterways
Increased service and maintenance requirements and costs resulting in increased residential rates
The City of San Jose identified areas where the frequency of Sanitary System Overflows (SSOs) is causing regular, and significant, impacts to the community, environment and infrastructure. In these target locations, a multi-phased pilot program will be developed to:
Identify the issues around residential awareness of FOG including community’s base-line understanding of the problem, circumstances that contribute to current behavior and conditions that may inhibit proper behavior
Identify how communities may best hear the message for “healthy pipes” and proper FOG disposal
Develop a multi-pronged plan to educate the residents about FOG, its impacts, and proper FOG management
Improve the health of the City’s infrastructure through pro-active aesthetic strategies that influence community awareness and behavioral change
Through this pilot program, art, in response to social and environmental issues (“ecovention”), has the opportunity to contribute an inventive strategy of engaged awareness, knowledge and investment necessary physically transform local ecology.
PROJECT OPPORTUNITY SUMMARY /SCOPE OF WORK
(This is a general outline, not an exclusive and specific scope)
The goal of this art project is an artistically-driven element that is integral to the FOG outreach program that can be utilized by the City beyond the pilot period in multiple locations. The selected artist will develop, test and refine the integrative project/program, which will then become a component of the ongoing efforts by the City to engage the community in becoming a stakeholder of the City’s infrastructure, valuing the waste water system, and reinforcing, maintaining and building healthy communities.
We are seeking an artist/team to accomplish the following scope of work:
Background Research: Review background planning documents and data to understand the ecosystem and current conditions
Community Focus Group Investigations: Focusing on 3 pilot geographic areas, explore quantitative and qualitative information to develop an understanding of the problem, the community’s pre-existing understanding of the issues, and identification of the inhibitors to proper management (i.e.: cultural, functional, informational)
FOG Outreach Conceptual Strategy: With ESD, SJPA and DoT staff, develop a strategy for an inventive engagement/outreach program and art component that includes design proposal for physical intervention(s) and/or recommendation of additional artists/art elements to complete the strategy
Staff Review: Internal reviews with City staff
Community Feedback: Re-engage community with the intention of reviewing strategy, artistic approach and/or intervention
City Approvals: San Jose Public Art Committee and other City approval of proposed strategy
Artists with demonstrated interest in environmental issues and/or experience working with diverse communities are particularly encouraged to apply. Finalists will be asked to provide a list of 3 references.
Pilot areas have been predetermined by ESD/DoT data. What is currently known about the pilot communities is that they are typically high-density multi-unit buildings with diverse communities – including many residents for whom English may not be the primary language.
The selected artist will participate in all phases of the FOG project outreach into these pilot areas. Anticipated outreach includes, but is not limited to, interviews with DoT maintenance staff and focus group meetings in the 3 pilot areas. In addition to project outreach, artist may develop parallel efforts specific to proposed artistic approach and/or identify opportunities for other artists to implements aspects of the outreach.
Based on current understanding of the opportunity, anticipated meetings are:
Focus group and/or community meetings: 10 - 15
Internal meetings: 8 - 10
Additional community engagement as initiated by art development process: TBD
PROJECT BUDGET – Design Phase
The project budget includes all expenses related to artist fees for the research, investigation, collaboration and design, of the FOG Outreach Strategy Plan including, but not limited to: design and meeting time, writing, rendering and/or other media required to communicate concept to stakeholders, transportation and accommodations for artist(s), insurance, and all other project related expenses. A payment schedule for the scope of work will be negotiated following final selection of artist/team.
Art component pilot implementation will be funded through a separate agreement.
Research and focus group meetings
September 20 – October 11, 2013
Draft strategy report
October 11 – November 11, 2013
Staff and Community feedback
November 12 - December 6, 2013
Public Art Committee Approvals
December 17, 2013
City Business Tax
The Successful Proposer will be required to provide proof of payment of City Business Tax prior to contract award. Contact Finance/Treasury at (408) 277-5051 to determine costs.
TERM OF AGREEMENT
It is anticipated that the term of this agreement will be effective through September 2013, assuming a contract start date of September 2014.
Due to the potential frequency of outreach and community engagement, this opportunity is open to individual artists or artist-led teams working or living in the following counties: Santa Clara, Santa Cruz, San Mateo, San Francisco, Alameda, Solano and Marin. All applicants must have all necessary documentation and permits to work in the United States at the time of submittal of qualifications.
If submitting as a team, a professional artist must be the lead team member.
Artists currently under contract for an art project with the City of San Jose Public Art Program are not eligible to apply for this project unless their current project will be complete by June 2013 or the project is currently suspended with no proposed re-activation date. If you are unsure of your status, please contact Mary Rubin (firstname.lastname@example.org) for verification.
SELECTION PROCESS AND EVALUATION CRITERIA
There will be a two-phase selection process:
Phase I – Short Listing
July 15 – August 15th – Qualification Submittal
Qualifications, work samples and letters of interest will be submitted through Café per instructions below: Note: Specific proposals are not requested and will not be reviewed at this time.
August 16h – August 22th – Qualification Review
City staff and select individuals with specialized knowledge in the waste water management, and related city infrastructure, visual arts and the community will evaluate qualified artist submissions with the goal of short-listing 3 to 4 artists for interviews.
If short-listed, you must be available for interviews on Friday, September 6, 2013.
Phase II – Interviews
Friday, September 6th, 2013
Interviews will be conducted in San Jose. The City will pay for travel for the lead artist and one team member. Note: The interview date is not flexible; although not encouraged, phone interviews may be arranged.
Interviews will focus on conceptual approach to developing a programmatic strategy with an expanded public interface to engage the community in becoming a stakeholder of the City’s infrastructure, valuing the waste water system reinforcing maintaining and building healthy communities. How this relates to past artistic and work experience of artist/team will also be of interest. Social practice artists with demonstrated interest in environmental issues and/or experience working with diverse communities are particularly encouraged to apply.
Following the September 6th interviews one artist/team will be commissioned. The City will contract with the artist/team using the standard artist design agreement available on line at (http://sanjoseculture.org/downloads/designagreement.pdf). Appropriate adjustments will be made in Exhibit A to reflect the unique nature of this project. Final award shall be contingent upon selected artist/team accepting Terms and Conditions of the agreement in substantial conformity to the terms listed in the above referenced document. City reserves the right to accept an offer in full, or in part, or to reject all offers.
ARTIST SELECTION CRITERIA
The selection will be scored using the following criteria:
Artistic excellence of past projects; appropriateness of concepts as they relate to demonstrated project goals and setting
Experience working with a wide array of stakeholders, including public outreach, in determining scope and development of plans and programs
Ability to creatively synthesize a large amount of information from a variety of sources, and presenting findings in a clear and engaging manner
Professional qualifications and experience of artist and team members. Particular weight will be given to artists/teams who have worked as a collaborative member of a team.
Demonstrated experience incorporating environmental and/or cultural investigations into art/design practice
Submissions (described below) must be received as a complete application in CaFÉ™ by no later than 11 p.m. (Pacific Daylight Time) on Thursday, August 15th, 2013.
Please make sure you have started your application with time to ask questions and trouble shoot, particularly if you have not used CaFÉ™ previously. Late and incomplete applications will not be accepted.
All materials will be submitted online, via CaFÉ™ website (www.callforentry.org). There is no application fee to apply or to use the CaFÉ™ system. To view the application, go to www.callforentry.org , register a username and password, navigate to “Apply to Calls”, and search the list for “City of San Jose – Environmental FOG Artist.”
Assistance in using the CaFÉ™ system is available during regular business hours (Mountain Time) via e-mail at email@example.com.
REQUIRED APPLICATION MATERIALS
The application submission must include the information and materials described below all of which are required to constitute a complete application. Specific proposals are not requested and will not be reviewed at this time.
Artist Statement of Interest (3000 character maximum): Submission shall include an Artist Statement of Interest that outlines a specific interest in this opportunity
Experience (3000 character maximum for individuals/4000 character maximum for teams): What perspective and/or experience do you bring to this project? What is your experience in environmental projects and collaborating with clients, communities, city agencies and other design professionals? What is your experience with social practice and/or large infrastructure projects?
Resume (5000 character maximum individuals and teams): Submission shall include a current resume that outlines your professional accomplishments as an artist
Images of Past Work: Submission shall include visual representations of past artwork that demonstrate your qualifications for this project. The applicant shall submit a total of 8 digital images that represent no more than 5 previously completed projects. All team members must be represented with the submission specifications above. Artists may submit up to 2 additional media files of no more than 20 seconds each. Media files are ONLY to be submitted for dynamic or interactive projects
Submissions shall be completed electronically via the CaFÉ™ system. (Instructions on how to format images to CaFÉ™ specifications can be found on the CaFÉ™ website under Image Prep.)
Descriptions of Past Work: Submission shall include a list of the submitted project images with descriptions that clearly explain both the projects and images. Please include the following information: title, date, and location, budget for artwork (unless art budget was integral to the entire construction project). Please indicate if you were a member of a team and if so indicate your roles
Please confirm that your application includes all of the items below. Incomplete applications will not be reviewed.
______ Artist statement of interest (4000 character maximum)
______ Summary of experience (2000 character max for individuals/5000 for team)
______ Resume (5000 character maximum)
______ Images of Past Work (8)
______ Descriptions of Past Work
FOR QUESTIONS ON THIS RFQ
Please contact Mary Rubin if you require assistance via email at firstname.lastname@example.org.
FOR QUESTIONS ON CAFÉ: Please contact CaFE
DOCUMENTS FOR REFERENCE IN APPLYING FOR PROJECTS WITH THE CITY OF SAN JOSE PUBLIC ART PROGRAM
The City of San Jose is committed to open and honest government and strives to consistently meet the community’s expectations by providing
excellent service, in a positive and timely manner, and in the full view of the public.